What is personal data? Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as “any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier”. Personal data is therefore any information about you that enables you to be identified.
b) the right to access the personal data we hold about you. Section 12 tells you how to do this; c) the right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in section 14 to find out more; d) the right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in section 14 to find out more; e) the right to restrict (i.e. prevent) the processing of your personal data; f) the right to object to us using your personal data for a particular purpose or purposes; g) the right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases; and h) rights relating to automated decision-making and profiling. However, we do not use your personal data in this way. For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in section 14. Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
What data do we collect? Depending upon your use of our Site, we may collect some or all of the following personal and non-personal data: • your name; • your date of birth; • your gender; • your address; • your contact email address(es); • your contact telephone number(s); • information about your preferences and interests; • your IP address; • your web browser type and version; • your operating system; and • a list of URLs starting with a referring site, your activity on Our Site and the site you exit to.
How do you use my personal data? Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have
consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one or more of the following purposes: • providing and managing your Account; • providing and managing your access to Our Site; • personalising and tailoring your experience on Our Site; • supplying our services to you. Your personal details are required in order for us to enter into a contract with you; • personalising and tailoring our services for you; • communicating with you, such as responding to emails or calls from you; • supplying you with information by email that you have opted-in to; and • analysing your use of Our Site to enable us to continually improve Our Site and your user experience.
How long will you keep my personal data? We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. We keep your personal data for as long as you remain a registered candidate requiring our services and/or until you ask us to remove yourself from our records.
How and where do you store or transfer my personal data? We share your data with external third parties, as detailed below in section 9, that are based outside of the EEA. The following safeguards are applied to such transfers: (a) we use specific contracts with Google that are approved by the European Commission for the transfer of personal data to third countries. These contracts ensure the same levels of personal data protection that would apply under the GDPR. More information is available from the European Commission; and (b) where we transfer your data to our website servers, which are based in ……., we do so as part of the EU-US Privacy Shield. Please contact us using the details in section 15 for further information about the particular data protection mechanism(s) used by us when transferring your personal data to a third country. The security of your personal data is of the utmost concern to us and, to protect your data, we take a number of important measures designed to safeguard your data.
Do you share my personal data? We use the G Suite of office applications from Google. This means we store your data on Google’s cloud servers. Google’s servers are based in the European Economic Area, the United States of America, Chile, Taiwan and Singapore. Your data may be stored (and therefore transferred to and from) Google’s servers in those locations. Our website is built and hosted on SiteGround servers. These servers are based in Franfurt, DE. Your data may be stored (and therefore transferred to and from) SiteGround servers. Otherwise, we will not share your
personal data with any third party, subject to one important exception. In some circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order or the instructions of a government authority.
Can I withhold information? You may access certain areas of Our Site without providing any personal data at all. However, to use all features and functions available on Our Site you will be required to submit or allow for the collection of certain data.
How can I access my personal data? If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. All subject access requests should be made in writing and sent to the email or postal addresses shown in section 13. There is not normally any charge for a subject access request. However, if your request is “manifestly unfounded or excessive” (for example, if you make repetitive requests) we may charge a fee to cover our administrative costs in responding. We will respond to your subject access request within two weeks and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. We will keep you informed of our progress.
facilitate and improve your experience of Our Site and to provide and improve our services. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times. All Cookies used by and on Our Site are used in accordance with current Cookie Law. Before Cookies are placed on your computer or device, you will be shown a banner requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however, certain features of Our Site may not function fully or as intended. The following first-party Cookies may be placed on your computer or device: Name of Cookie Purpose language To confirm the language used by a visitor’s browser. is_mobile To confirm whether a visitor is using a mobile device to access the site.
You can choose to enable or disable Cookies in your web browser. Most browsers also enable you to choose whether you wish to disable all Cookies or only third-party Cookies. By default, most browsers accept Cookies but this can be changed. For further details, please consult the help menu in your web browser or the documentation that came with your device. You can choose to delete Cookies on your computer or device at any time; however, you may lose information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings. We recommend that you keep your web browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
How do I contact you? To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details: email: email@example.com telephone: +49 160 95706849 post: Kleiststraße 35, 10787, Berlin